2025 Annual Meeting

2025 Annual Meeting

2025 Annual Meeting
July 5 - July 10
Fairmont Le Château Frontenac
Québec, QC Canada


For Hotel and General Meeting Information, click here.
For Tour/Activity Information, click here.
To view the Meeting at a Glance one-page schedule, click here.



Registration and Cancellation Information


Member, Non-Member, Emeritus Member, Corporate Counsel/Insurance Executive (FULL MEETING Registrants), Spouse/Significant Other/Adult Guest, and Adult Child: Fee includes breakfasts, Welcome Reception, Theme Party, Closing Party, various receptions, Committee meetings, CLE programs, and meeting materials.

Two-Day Corporate Counsel and Insurance Executive Package (for corporate counsel and insurance executives ONLY): 
Fee includes breakfasts, Committee meetings, CLE programs, and any social events for general attendees on any two consecutive days of your choosing.

Senior and Junior Children: Fee includes breakfasts, Welcome Reception, and Theme Party.

*Registration fees required for all Adult Children. Registration fees required for three oldest senior and junior children; additional senior and junior children and children under 5 are free.


*Spouses/Significant Others/Adult Guests who would like to receive CLE credit must register separately under the R1-Member/Non-Member main registration category.*

 

In-Person Cancellation Policy: A CASH REFUND, less a $150 processing fee, will be made if a written notice of cancellation is received by the IADC office more than thirty (30) days prior to the first day of the meeting. No reason for the cancellation need be provided for a timely notice of cancellation. NO CASH REFUND will be made if notice of cancellation is received by the IADC office thirty (30) days or less prior to the first day of the meeting. However, if special circumstances arise before the meeting which prevents attendance, a member may request a future meeting credit. The request needs to be in writing and submitted to the IADC office. It should be directed to the Finance Committee’s attention and note the special circumstances which caused the cancellation. The credit request can only apply to meeting registration fees (not air, hotel, activity, tour, or special event fees) and, if approved, will be valid for use toward any IADC meeting for one (1) year from the date of the meeting for which credit is requested. A $150 processing fee will be deducted from the total future meeting credit. All future meeting credit requests will be considered by the Finance Committee and the decision of that Committee will be final.

Tours and Activities Cancellation Policy: Registration for all tours and activities is requested by June 4, 2025. Tours may fill prior to the June 4 deadline, so we encourage you to register early, if interested. In order to receive a full refund, cancellations of tours/special activities offered through the IADC must be received by the IADC office in writing by June 4, 2025. Cancellations after this date will not be refunded unless we are able to fill your spot.

For questions regarding registration or to be put on a waitlist for a tour or activity that is sold out, please email Leeza Abramovich, Meetings Coordinator, at labramovich@iadclaw.org.

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Passport Requirements

All meeting attendees will need a passport to enter Canada for this meeting. It is generally advised that your passport be valid for at least six months after you enter a country (although this is not a strict requirement for Canada). If your passport expiration date falls within that window, we encourage you to go through the process of renewing your passport. For information on passport and visa requirements for travel from the U.S., click here.

For travel into Canada from countries other than the U.S., an Electronic Travel Authorization (eTA) may be required. Please check here to find out if a Visa or eTA is required for entry into Canada from your country of residence. For more information on entry requirements and process, click here.

For those traveling into the United States before or after the meeting, please reference the US Customs and Border Protection website for information on entry requirements and process.

Please consult with your firm's best practices as it relates to use and care of your electronic devices when crossing a country's border or reference the United States and Canada customs and immigration sites for more details. 

Health and Safety
The IADC is committed to providing a safe and healthy environment for meeting attendees and will follow all local requirements with regard to COVID-19. At present, that does not require attendees to be tested for COVID-19 before attending the meeting nor are masks required in any public spaces. However, we support everyone doing what makes them feel comfortable with regard to mask wearing, shaking hands, or hugging, and we ask attendees to respect the choices of others. If you are not feeling well, please refrain from attending IADC events, and we encourage you to bring and utilize COVID-19 rapid tests if you are symptomatic. 

 
When
7/5/2025 - 7/10/2025
Where
Fairmont Le Chateau Frontenac 1 Rue Des Carrieres Quebec, QC G1R 4 CANADA

Program

   

Saturday, 05 July 2025

Description
Winner will be drawn at the Final Night Event on Wednesday, July 9. You do not need to be present to win. The Foundation is a 501 (c)(3) organization whose purpose is education. Donations to the Foundation are eligible for tax deductions under the extent of the law.

Select if this is the first IADC Annual or Midyear Meeting you have attended as a member.  Please forward a photo of yourself for use in the meeting directory and First Timers Introductions presentation to ahatfield@iadclaw.org.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

Select if this is the second IADC Annual or Midyear Meeting you have attended as a member.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

Select if you are interested in being a First Timer Host.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

This category is not for business associates. Spouses or adult guests who would like to receive CLE credit must register as a Non-Member Lawyer. Fee includes breakfasts, Welcome Reception, Theme Party, Closing Party, various receptions, Committee Meetings, CLE Programs, and meeting materials.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

Fee includes breakfasts, Welcome Reception, Theme Party, Gala, various receptions, General Programs, and meeting materials. Registration fees are required for all adult children.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

Fee includes breakfasts, Welcome Reception and Theme Party. Registration fees are required for three oldest senior and junior children; additional children and children under five are free. To take advantage of these complimentary registration fees for additional junior and senior children, please submit a hardcopy registration form to mjuarez@iadclaw.org.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

Fee includes breakfasts, Welcome Reception and Theme Party. Registration fees are required for three oldest senior and junior children; additional children and children under five are free. To take advantage of these complimentary registration fees for additional junior and senior children, please submit a hardcopy registration form to mjuarez@iadclaw.org.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

Registration for children under five is complimentary.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

For spouse/sig other/guests of corporate counsel and insurance executives attending with a two-day corporate/insurance package. Fee includes breakfasts, Committee Meetings, CLE programs, and any events for general attendees on these two consecutive days.
Category
1 - ADDITIONAL REGISTRATION/FOUNDATION/FIRST AND SECOND TIME

Sunday, 06 July 2025

Description
Sunday, July 6, 1:30 – 4:15 p.m. The registration fee is $105 USD per person and includes a 90-minute boat ride with a professional guide. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:30 PM - 4:15 PM
1:30 PM

Sunday, July 6, 1:30 – 4:45 p.m. The registration fee is $65 USD per person and includes a professional tour guide and coffee stop. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:30 PM - 4:45 PM
1:30 PM

Sunday, July 6, 7:00 – 8:30 p.m. The registration fee is $45 USD per person and includes a 90-minute tour with a professional guide. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
7:00 PM - 8:30 PM
7:00 PM

Monday, 07 July 2025

Description
Monday, July 7, 1:00 – 4:00 p.m. The registration fee is $190 USD per person and includes transportation, entry fee, and onsite coordinator. For participants 5 years or older. Minimum height is 140 cm. (approx. 55 in.) and maximum weight is 113 kg.   (approx. 250 lbs.). *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:00 PM - 4:00 PM
1:00 PM

Monday, July 7, 1:30 – 3:00 p.m. The registration fee is $90 USD per person and includes an afternoon tea service. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:30 PM - 3:00 PM
1:30 PM

Monday, July 7, 1:30 – 4:30 p.m. The registration fee is $80 USD per person and includes a professional tour guide and various tastings. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:30 PM - 4:30 PM
1:30 PM

SPONSORED BY THE ENGAGEMENT AND RETENTION COMMITTEE AND DIVERSITY, EQUITY, INCLUSION AND BELONGING COMMITTEE Networking can be one of the most powerful and productive activities an individual can do to enhance both their professional and personal relationships. And speed-networking, taking its cue from speed-dating, has emerged as a popular variation on the traditional business networking event. Structured and fast-paced, speed-networking allows participants to interact with others in a series of brief one-on-one exchanges in a round robin type format. IADC members: Expand your IADC network and relationships and be sure to register for this event. This event is complimentary and open to IADC members ONLY, but registration is required to participate.
Category
3 - TOURS/ACTIVITIES
Time
3:30 PM - 5:00 PM
3:30 PM

Tuesday, 08 July 2025

Description
Tuesday, July 8, 1:00 – 5:00 p.m. The registration fee is $115 USD per person and includes transportation, a professional tour guide and various tastings. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:00 PM - 5:00 PM
1:00 PM

Tuesday, July 8, 1:00 – 5:15 p.m. The registration fee is $175 USD per person and includes a professional tour guide, entrance fees, and e-bike and helmet rental. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:00 PM - 5:15 PM
1:00 PM

Tuesday, July 8, 6:00 – 9:00 p.m. The registration fee is $70 USD per person and includes transportation, teachers, and supervisors. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
6:00 PM - 9:00 PM
6:00 PM

Wednesday, 09 July 2025

Description
Wednesday, July 9, 1:00 - 4:45 p.m. The registration fee is $80 USD per person and includes a professional tour guide and entrance fees. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:00 PM - 4:45 PM
1:00 PM

Wednesday, July 9, 1:30 - 4:30 p.m. The registration fee is $65 USD per person and includes a professional tour guide and coffee stop. *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
1:30 PM - 4:30 PM
1:30 PM

Wednesday, July 9, 6:30 - 10:30 p.m. The registration fee is $135 USD per child and includes chaperones, all activities (i.e. arts and crafts, toys, a giant screen for movie watching), dinner with beverages, and more!    (PLEASE NOTE: 12-year-olds have the option to register for the Junior Kids event or the Senior Kids    event.)  *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
6:30 PM - 10:30 PM
6:30 PM

Wednesday, July 9, 6:30 - 9:00 p.m. The registration fee is $135 USD per child and includes chaperones and dinner. All Senior Kids may join their parents at the Closing Party at 9:00 p.m. for dancing.   (PLEASE NOTE: 12-year-olds have the option to register for the Junior Kids event or the Senior Kids    event.)  *Please indicate the first and last names of all participants below, based on the number of tickets you've purchased. Be sure to save your response.
Category
3 - TOURS/ACTIVITIES
Time
6:30 PM - 9:00 PM
6:30 PM

 

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