2023 Annual Meeting
July 9 - July 14
Fairmont Orchid
Waimea, Hawaii US
The 2023 Planning Team looks forward to welcoming you to the Big Island of Hawaii!
(l-r) Chris and Anne Lam, Anne and Mark Beebe, Michele and Mitch Smith
ACTIVITIES AND TOURS
Check out the activities and tours options on IADC's Annual Meeting website and make the most of your time in Hawaii!
REGISTRATION FEES
Register on or before May 5 to take advantage of discounted registration fees!
Member/Non-Member, Emeritus Member, Corporate Counsel/Insurance Executive (registered for the FULL MEETING), Spouse/Significant Other/Adult Guest, and Adult Child: Registration fee includes daily breakfasts, the Welcome Reception, Theme Party, Closing Party, various receptions, Committee meetings/CLE programs, and meeting materials.
Two-Day Corporate Counsel/Insurance Executive and Spouse Packages: Registration fee includes two breakfasts, Committee meetings/CLE programs, and social events on any two consecutive days of your choosing.
Senior and Junior Children: Registration fee includes daily breakfasts, the Welcome Reception, Theme Party, and Closing Party.
- Spouses and Adult Guests who would like to receive CLE credit must register as a Non-Member Lawyer.
- Registration fees are required for the three oldest senior and junior children; additional senior and junior children, and children under 5, are free.
- Registration fees are required for all adult children.
IADC CANCELLATION POLICY
In-Person Attendee: A CASH REFUND, less a $150 processing fee, will be made if a written notice of cancellation is received by the IADC office more than thirty (30) days prior to the first day of the meeting. No reason for the cancellation need be provided for a timely notice of cancellation.
NO CASH REFUND will be made if notice of cancellation is received by the IADC office thirty (30) days or less prior to the first day of the meeting. However, if special circumstances arise before the meeting which prevents attendance, a member may request a future meeting credit. The request needs to be in writing and submitted to the IADC office. It should be directed to the Finance Committee’s attention and note the special circumstances which caused the cancellation. The credit request can only apply to meeting registration fees (not air, hotel, activity, tour, or special event fees) and, if approved, will be valid for use toward any IADC meeting for one (1) year from the date of the meeting for which credit is requested. A $150 processing fee will be deducted from the total future meeting credit.
All future meeting credit requests will be considered by the Finance Committee and the decision of that Committee will be final.
On Demand Content Only Attendee: Due to the availability of on demand viewing following the meeting, NO CASH REFUND or future meeting credit will be processed by the IADC.
HOTEL RESERVATIONS/CANCELLATION POLICY
To make your hotel reservation, you must first register for the meeting with the IADC. Once registered, the IADC will send a link to the resort’s secured reservation website and the IADC call-in reservation code along with your registration confirmation. Please note that rooms within IADC’s room block are for registered attendees only. Individuals must guarantee each reservation with a major credit card and a deposit equal to two night’s room and tax on or before Monday, June 5, 2023.
Availability of rooms at the group rate is subject to the IADC room block and for reservations made on or before June 5 when unused rooms will be released. Reservation requests received after the room block has been fully reserved or after the release of unused rooms on June 5 will be accepted on a space available basis at the group rate. PLEASE NOTE: The room block may fill before June 5 so we encourage you to register with the IADC early so you can make your hotel reservation.
Cancellation of individual reservations made up to 14 days prior to arrival will be accepted, and the deposit refunded for those rooms for the full two night’s stay. For reservations cancelled within 14 days prior to arrival, individuals will be responsible for 100% of room revenue to be billed to the individual’s credit card on file. Cancellation within 14 days may be refunded if a written notice from a doctor, due to a medical emergency, or from the court, due to an appearance in trial, is provided to the hotel.
HOTEL ROOM RATES
Please note that there are a limited number of rooms in each category held under IADC’s room block. Special rate of 25% off room rate, per room, for children under 18 staying in adjoining room to parent.
The above room rates are subject to current state and local taxes per room, per night.
QUESTIONS?
For questions regarding registration or to be put on a waitlist for a tour or activity that is sold out, email Maddie Pangyarihan, at mpangyarihan@iadclaw.org. For all other meeting related questions, email Rebecca Zurcher Foltz, Director of Meetings, at rzurcher@iadclaw.org.